As the end-of-year holiday season approaches, many building owners and managers are gearing up for temporary building closures. So, we thought it would be fitting to provide a simple checklist to follow for minimizing any possibility of problems occurring while away from, or upon returning to, a facility. Ensuring your property is well-maintained before and during any closure period is essential to preventing issues and maintaining uninterrupted operations once back in the building. Here’s a comprehensive checklist of the top 10 maintenance tasks for building owners and managers to consider before closing up the shop:
HVAC Systems Inspection: Schedule a thorough inspection of your heating, ventilation, and air conditioning (HVAC) systems. Clean filters, check for leaks, and ensure everything is in optimal working condition to maintain a comfortable indoor environment.
Plumbing Checks: Prevent plumbing surprises by inspecting for leaks, clearing drains, and shutting off unnecessary water sources. This safeguards against potential water damage during the closure.
Security System Review: Verify that your security systems, including alarms and surveillance cameras, are in good working order. This is crucial to deter potential intruders and ensure the safety of your property.
Lighting Inspection: Adequate lighting is not only a safety measure but also a deterrent to break-ins. Check and replace any burnt-out bulbs, especially around entry points and parking areas.
Weatherproofing Windows and Doors: Seal gaps and cracks around windows and doors to keep the cold out and reduce energy waste. This also acts as a barrier against pests seeking shelter during the winter months.
Electrical System Check: Conduct a comprehensive review of your electrical systems. Ensure all circuits are functioning correctly, and consider turning off non-essential power sources to save on energy costs.
Fire Safety Inspection: Check and test all fire safety equipment, including smoke detectors and fire extinguishers. This is a critical step to safeguard your property against potential fire hazards.
Pest Control Measures: Perform a thorough inspection for signs of pests and rodents. Implement pest control measures to prevent infestations during the closure.
Document Important Information: Create a comprehensive document outlining emergency contacts, shut-off valves, and any specific instructions for maintenance staff or emergency responders. This ensures a quick and efficient response in case of unforeseen issues.
Exterior Maintenance: Take a stroll around your property’s exterior. Trim overgrown vegetation, clear debris, and inspect the roof for any damage. This proactive approach helps mitigate potential structural issues.
In addition, seasonal building closures are an ideal time for special project work like floor scrubbing and waxing or carpet cleaning since building traffic will be highly reduced.
By addressing these ten key maintenance tasks and scheduling special project work to occur during building closures, building owners and managers can enjoy a worry-free holiday break and return to a well-maintained, clean, and secure property. During holiday closures, and in general, a little preparation goes a long way in preserving the longevity and functionality of your building.
If you need assistance in performing maintenance checks and periodic cleaning for your building, reach out to PMM by phone at 301-258-9151 or by email at info@pmmcompanies.com.